On the first day of your child's absence you must contact the absence line:
Call 01580 767048
Please leave a message stating your child’s name, tutor group and reason for absence. Please call on every day of your child’s absence unless you know your child is going to be off for more than one day. In this case please state the length of absence on your first call.
All students who are late in a morning should report to the College office where their name, time of arrival and reason for lateness will be recorded. This information will then be sent to the Student Service Officer and the Attendance Officer. The Student Service Officer will code the absence electronically. School begins at 8.50am and all pupils are expected to be in school for registration at this time. Any child arriving after 8.50am and after registration has been submitted is late and will be recorded as such. These students should sign in at their College immediately. Registers close at 09:35. Pupils arriving after this time are given a late mark. For attendance purposes these pupils are classed as absent without authorisation.
Medical & Dental Appointments
In cases where a student leaves the site temporarily for an appointment to return later in the same day, the school must note the students details in the event of an emergency evacuation. Students who leave the site for any reason are required to bring in a parental note explaining the reason for departure and the departure time. They should get the note signed by their form tutor and then take it to Student Reception where they will be issued with an official pass to leave the school site. If they return before the end of the school day they should sign in at Student Reception.
The school policy is that no holiday will be authorised during term time except in exceptional circumstances. Parents/guardians wishing to apply for holiday during term time under exceptional circumstances should write a letter to the Principal, Mrs S J Lees, giving the dates of the proposed absence and the reasons why it is claimed to be exceptional circumstances. Each case will be assessed on an individual basis and the holiday will either be authorised or unauthorised – a letter will be sent to the parent/guardian advising them of the decision. Taking unauthorised holiday during term time may result in a penalty notice being issued.
Section 444A of the Education Act 1996 empowers designated LA officers to issue PNs in cases of unauthorised absence from school or alternative provision. These powers were extended by Section 105 of the Education and Inspections Act 2006 and the Education (Penalty Notice) (England) Regulations 2007 to allow PNs to be issued to parents of pupils found in a public place, without reasonable justification, during the first 5 days of any fixed term or permanent exclusion. Kent County Council will consider issuing penalty notices in the following circumstances:
- Truancy including truancy sweeps
- Parentally-condoned absences
- Holidays in term time
- Delayed return from extended holidays
- Persistent lateness after the register has closed
- Exclusion - Where the child is found in a public place during the first 5 days of any fixed term or permanent exclusion without reasonable justification